Terms and Conditions
Please read and understand our terms and conditions for Awards Flow
Last Updated: September 19, 2025
These Terms and Conditions govern your use of the Global HR World Awards platform and related services.
1. ACCEPTANCE OF TERMS
By accessing and using the Global HR World Awards platform ("Platform"), creating an account, or submitting any applications, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions ("Terms"). If you do not agree to these Terms, you must immediately cease using the Platform.
These Terms constitute a legally binding agreement between you and Global HR World Awards. Your continued use of the Platform constitutes acceptance of any modifications to these Terms.
2. DEFINITIONS
- "Platform" refers to the Global HR World Awards website and award management software
- "User" refers to any individual or organization using the Platform
- "Applicant" refers to individuals or organizations submitting award applications
- "Sponsor" refers to organizations providing financial or other support for awards
- "Judge" refers to individuals evaluating award submissions
- "Administrator" refers to Platform administrators and staff
- "Submission" refers to any award application, supporting materials, or related content
3. USER ACCOUNTS AND REGISTRATION
3.1 Account Creation
To access certain features, you must create an account providing accurate, current, and complete information. You are responsible for maintaining the confidentiality of your account credentials.
3.2 Password Policy
All user passwords must comply with our security requirements as configured by administrators:
- Minimum length as specified in security settings (typically 6-32 characters)
- May require uppercase letters (A-Z) if enabled by administrators
- May require numeric characters (0-9) if enabled by administrators
- May require special characters (!@#$%^&*) if enabled by administrators
- Passwords must be unique and not previously compromised
Password requirements are subject to change for security purposes. Users will be notified of any changes and may be required to update their passwords accordingly.
3.3 Account Security
You are responsible for all activities under your account. You must immediately notify us of any unauthorized access or security breaches. We reserve the right to suspend or terminate accounts that pose security risks.
4. USER ROLES AND PERMISSIONS
4.1 Applicants
- May submit award applications and supporting materials
- Can track application status and receive notifications
- Must provide accurate and truthful information
- Are responsible for meeting all submission deadlines
4.2 Sponsors
- May view sponsor dashboard and analytics
- Can access sponsored award applications and results
- Must fulfill all sponsorship obligations and payments
- May receive recognition and branding opportunities as agreed
- Are bound by confidentiality requirements regarding submissions
4.3 Judges
- Must maintain impartiality and avoid conflicts of interest
- Are bound by strict confidentiality agreements
- Must complete evaluations within specified timeframes
- Cannot disclose submission details or evaluation criteria
- Must declare any potential conflicts of interest immediately
4.4 Administrators
- Have access to all Platform features and data
- Are responsible for maintaining Platform security and integrity
- Must protect user privacy and confidential information
- May modify user access and permissions as necessary
5. AWARD SUBMISSIONS
5.1 Submission Requirements
All award submissions must:
- Be original work and accurately represent the achievements of the applicant organization
- Comply with specific award category criteria and guidelines
- Include all required supporting documentation and evidence
- Be submitted before the specified deadline
- Not contain false, misleading, or fraudulent information
5.2 Submission Deadlines
All submissions must be completed by the published deadline. Late submissions will not be accepted unless exceptional circumstances are approved in writing by administrators.
5.3 Verification and Validation
We reserve the right to verify all submitted information. Applicants may be required to provide additional documentation or evidence. False or misleading submissions will result in immediate disqualification.
6. PAYMENT TERMS AND POLICIES
6.1 Application Fees
All applicable fees must be paid in full before application review begins. Fees are clearly displayed during the application process and must be paid via approved payment methods.
6.2 No Refund Policy
ALL PAYMENTS ARE FINAL AND NON-REFUNDABLE, except in the following limited circumstances:
- Platform technical errors that prevent submission completion
- Awards cancelled by organizers before the submission deadline
- Duplicate payments made in error
- Proven unauthorized use of payment methods
Refund requests must be submitted within 30 days of payment and will be reviewed on a case-by-case basis. Processing refunds may take 5-10 business days.
6.3 Sponsorship Payments
Sponsors must fulfill all payment obligations as outlined in their sponsorship agreements. Late payments may result in reduced benefits or termination of sponsorship privileges.
7. INTELLECTUAL PROPERTY RIGHTS
7.1 Applicant Content
Submitted materials remain the intellectual property of the applicant. However, by submitting, you grant Global HR World Awards a limited, non-exclusive license to:
- Use materials for evaluation, judging, and award administration purposes
- Display winning submissions for promotional and recognition purposes
- Create anonymized case studies for educational purposes
- Archive submissions for historical and reference purposes
7.2 Platform Content
All Platform content, including software, designs, text, graphics, and logos, is owned by Global HR World Awards and protected by intellectual property laws. Users may not copy, reproduce, or distribute Platform content without written permission.
8. PRIVACY AND DATA PROTECTION
8.1 Data Collection and Use
We collect and process personal data in accordance with our Privacy Policy. By using the Platform, you consent to data collection and processing as described in our Privacy Policy.
8.2 Confidentiality
Judges, sponsors, and administrators must maintain strict confidentiality regarding all submissions and evaluation processes. Unauthorized disclosure may result in legal action and Platform access termination.
8.3 Data Security
We implement industry-standard security measures to protect user data. However, no system is completely secure, and users acknowledge the inherent risks of data transmission and storage.